1. Types of Letter
2. Samples of Letter
- 1. Formal Letters
Written to a business, to college or any professional that are not considered friends or family. And complete part of letters.
- 2. Informal Letters
A letter you would write to a friend or family member. It does not need a format, but there is a standard.
3. Parts of Formal Letter
- 1. Welcome Letter
The feeling of happiness and gratitude to the recipient for becoming a member of an institution or group. The employer writes a welcome letter to a newly hired employee. A student may receive a welcome letter from a college that he passed. Store owners may also send letters to their customers welcoming them to try their latest products and promos.
- 2. Appreciation Letter
A written expression of gratitude. It contains notes of appreciation for the kind deed of the recipient.
- 3. Apology Letter
A sorry letter, often with a supporting explanation. Verbal apologis are usually more difficult that people resort to letters instead. Such letters are a good way to reach out and extend to the other party.
- 4. Collection Letter
A business reminder of outstanding credits due, or overdue credits that must be paid immediately. It is a written reminder of your obligation to settle necessary payments.
- 5. Invoice Letter
- A written request for the invoice number of a sales transaction.
- 6. Invitation Letter
A formal written request for the presence of the recipient on an occasion. It may be informal gatherings like a birthday or Christmas party. It can also be a business invitation to a meeting. The important details of the occasion are included in the letter like the name of host, date, time and venue.
- 7. Marketing Letter
Sells products to customers. These are usually mass-produced and distributed to many. This is a good way to disseminate information about new products being sold.
- 8. Rejection Letter
A certain requested has been denied. A supporting explanation usually follows. As an example, a university sends rejection letters to students who failed their entrance exams. The student will not be allowed to enroll in their school.
- 9. Application Letter
A letter of application, also known as a cover letter, is a document sent with your resume to provide additional information on your skills and experience.
- 1. Sent Date
- Ex. : 11th February, 2008 or February 11th 2008
- 2. Sender Addres
- Ex :
- Jl. Pemuda No. 30 A, Padang
- 081166 0000
- E-mail : firstname.lastname@example.org
- 3. Recipient Addres
- Manager Personalia
- Tri Media, CV
- Jl. H. Agis Salim No. 26 Padang
- Telp./Fax. 0751 700000
- E-mail : email@example.com
- Website : TriMedia.com
- 4. The Greeting or Salutation
- Ex : Dear Sir, or Dear Mr. Defrion,
- 5. Paragraph
- Ex :
I am writing to apply for the programmer position advertised in the Times Union. As requested, I am enclosing a completed job application, my certification, my resume and three references.
The opportunity presented in this listing is very interesting, and I believe that my strong technical experience and education will make me a very competitive candidate for this position. The key strengths that I possess for success in this position.
- I have successfully designed, developed, and supported live use applications.
- I strive for continued excellence.
- I provide exceptional contributions to customer service for all customers.
With a BS degree in Computer Programming, I have a full understanding of the full life cycle of a software development project. I also have experience in learning and excelling at new technologies as needed.
- Please see my resume for additional information on my experience.
- I can be reached anytime via email at firstname.lastname@example.org or my cell phone, 081166 0000.
Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.
- 6. Sender Signature
The signature is the last part of the letter. You should sign your first and last names. The signature line may include a second line for a title, if appropriate. The signature should start directly above the first letter of the signature line in the space between the close and the signature line. Use blue or black ink.